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Southeastern News September & October 2017: Volume 13, Issue 4

News from the Southeastern region as well as announcements about upcoming events that are being produced by the council.

Volume 13, Issue 4

Welcome

Dear Members,

Did you ever have a situation at your library where you wish you could ask an attorney a question?

Southeastern has a new service, called Ask the Lawyer, to assist you and your library with information pertaining to intellectual property, licensing, contracts, course packets, or other questions you may have where an attorney can help.  In conjunction with other library councils across New York, we're building a list of answers to legal questions from members. Recent additions include:

  •     Course Packs and Copyright
  •     Assisting Patrons with Altering Legal Documents
  •     Providing Copies of Newspaper Puzzles for Patrons

See the RAQ for a full list: Recently Asked Questions

This new service works several ways. Questions to the attorney could have broad appeal and be added to the RAQ, or you could receive a reply unique to your situation. This service is available to members and members of library systems at no charge. Please refer to the entire article below for more information. 

Warm Regards,
Tessa Killian
Executive Director

Upcoming Southeastern Events

Keep scrolling down the newsletter for details on each of these events.

At a glance:

View for all announced Southeastern events on our upcoming events webpage

What is happening at Southeastern?

Southeastern services to members

Benefits for you

A new benefit for Southeastern members:

Ask The Lawyer

Southeastern NY Library Resources Council has acquired the services of an attorney to offer members timely input on intellectual property, digital rights management, vendor contracts, and other legal issues that can impact library operations. Questions sent to Ask the Lawyer will be reviewed by Southeastern staff, and sent to counsel for responses. This project is being offered in collaboration with the Western New York Library Resources Council (WNYLRC).

Southeastern members are eligible to participate as are member library systems and their member libraries. To submit an inquiry to the Southeastern’s Ask the Lawyer service, use the form below. Prior to completing the form, please check the Recently Asked Questions (RAQ) on the WNYLRC website. Another library may have already asked the same question.

The form will be reviewed by a Southeastern staff member and the lawyer.  Responses and answers may be provided in several formats:
•    a memo shared with all members if the issue is pertinent to more than one member library,
•    a training session if the issue is pertinent to a group of member libraries or library type,
•    an addition to the "Recently Asked Questions (RAQ) " on the WNYLRC web site, or
•    a memo shared only with the member library requesting the information and the Southeastern staff person who manages the service.

Please keep in mind that this service is provided to Southeastern and is not legal representation of your organization. Always alert officers at your institution if a lawsuit is threatened, or if a matter is so specific or critical that your own institution’s attorney should be involved. Provide as much information as possible when completing the form. If you have documentation that would assist the attorney in answering your inquiry, you may upload files at the bottom of the form. Note that the form cannot be saved and must be completed in one sitting.

About the Lawyer 
The attorney for this service is Stephanie ("Cole") Adams, who first developed a deep connection to libraries working as a page, then clerk, at her hometown library in New Hartford, NY. Ms. Adams went on to work at the libraries of her Alma Maters, Hampshire College, and SUNY Buffalo School of Law. She served for over 10 years as the in-house counsel at Niagara University, in Niagara Falls, NY. An attorney admitted to practice in both the state and federal courts of New York, Ms. Adams has extensive experience with the issues confronting information professionals. Ms. Adams works closely with WNYLRC and other library councils to craft useful replies to member library questions.

Ask the Lawyer is a service to Southeastern NY Library Resources Council, in collaboration with Western New York Library Resources Council. It is not legal advice to any organization other than WNYLRC and Southeastern, who utilize the service to provide general guidance, updates, forms, and training events in aid of their members.

Ask the Lawyer Request Form

all about ELD

Attention: Empire Library Delivery Users

Empire Library Delivery (ELD)

Empire Library Delivery (ELD) transports interlibrary loaned materials between participating libraries around NY State. Twelve academic libraries as well as the Mid-Hudson and Ramapo Catskill Library Systems in the Southeastern region are participants. The newest Southeastern member to join ELD is Mount Saint Mary College in Newburgh.

Did you know that one of the largest contributing factors to missing books is mislabeling? To help address this problem, Tina Broomfield (ESLN) will be hosting a webinar on October 5th at 2pm in order to address frequent ELD issues, including how to label and how not to label.

We'll also be reviewing everything you need to know about ELD including forms, assessments, improvements, and tracking pilots. If you have a burning question about ELD, you can ask it when you register for the webinar, or ask it during the Q&A session at the end of the webinar. Please register here to attend.

Libraries participating in ELD should comply with the Interlibrary Loan Code of the United States, which holds that the borrowing library is responsible for the material from the time it leaves the lending library until it is returned to the lending library. If the book cannot be located, regardless of the cause, then the borrowing library should reimburse the lending library for the cost of the material. However, the code also states that a responsibility of the supplying library is to “Package loaned material to prevent damage or loss.” Lenders: please label materials correctly and package securely to avoid loss. Make sure your labels are correct to ensure that materials are delivered correctly. We urge every library participating in ELD to register and attend the ELD webinar. 

Museum Village Outing

About the event

It's a social and networking outing for all Southeastern members! Join us on the evening of the 14th for refreshments, networking, and tours of the museum.

If you've been waiting for the chance to visit this Hudson Valley gem, this is the time to do it!

4:30pm - 7pm
- 4:30-5:45: museum tours & light refreshments
- 5:45: short presentation from Museum Village on their projects
- 5:45-7:00 open networking time & more tours
WhereMuseum Village
1010 Route 17M
Monroe, NY 10950

Museum Village Outing

What's Museum Village you ask? "Museum Village is a unique and inviting open-air historical museum which offers visitors the opportunity to explore vignettes of 19th century American life. Using a large collection of eclectic artifacts, the museum provides hands-on educational experiences and exhibits that illustrate the transition from a rural to an industrial culture and economy in America."

Curious about some of what you'll see? They have featured items on HRVH!

Data Management for Librarians

Data Management for Librarians

Learn how to make data work for you!

Registration Details

Data Management for Librarians

Date: Tuesday, October 10, 2017
Time: 12:00pm - 4:00pm
Location: Southeastern NY Library Resources Council, 21 S. Elting Corners Rd. Highland, NY
Trainers: Alisa Surkis & Kevin Read

More info and registration at: http://www.senylrc.org/DataManagement

About the class

The course will provide context on the research process and cover best practices in data management, issues around the storage and preservation of data, the current climate around data sharing, and tools to assist researchers. The format will be a mix of lecture, a hands-on case study, and group exercises.

Alisa Surkis is the Head of Data Services and the Translational Science Librarian. The Data Services unit provides support for research data management and data visualization, maintains an institutional data catalog, and serves as a locus for education on collecting, managing, analyzing, visualizing, and sharing data.

Kevin Read is an Assistant Curator at the NYU School of Medicine. He is the lead of the NYU Data Catalog Project, an index of datasets generated by NYU researchers and local experts for large publically available and licensed datasets.

The cost of the workshop is $10 for members and affiliate members, and $40 for non-members

Participants will receive 4 MLA CE credits.

Library Assessment Class

Assessing Student Use of the Library with Ethnographic Methods

Get a deeper understanding into how students use your library.

Registration Details

Assessing Student Use of the Library with Ethnographic Methods

Date: Monday, October 30, 2017
Time: 10:30am-1:30pm
Location: Southeastern NY Library Resources Council, 21 S. Elting Corners Rd. Highland, NY
Trainers: Maura Smale, New York City College of Technology, CUNY and Mariana Regalado, Brooklyn College, CUNY

More info and registration at: http://www.senylrc.org/LibraryAnalysis

About the class

This is an interactive workshop on ethnographic methods and analysis for library assessment.

By the end of this workshop, participants will:

  • Be familiar with the differences between qualitative and quantitative research methods and results
  • Be familiar with the steps of qualitative data analysis, including transcribing, coding, and analyzing data
  • Understand the strengths and challenges of several ethnographic research methods in order to determine their usefulness for library assessment

Mariana Regalado and Maura Smale have previously collaborated on research and publications including the forthcoming Serving Commuter Students in Academic Libraries and Digital Technology as Affordance and Barrier in Higher Education

The cost of the workshop is $25 for members and affiliate members, and $40 for non-members

All attendees will receive a certificate for CE Credit

ACRL Framework Hudson Valley

Welcome to Engaging with the ACRL Framework Hudson Valley Workshop!

Engaging with the ACRL Framework Hudson Valley Workshop

Thursday, October 26, 2017, Marist College. Poughkeepsie, NY

Marist College, Vassar College, Bard College, Southeastern New York Library Resources Council,

and ConnectNY are  proud to be co-sponsoring this event.

Introduction and Program Description

Introduction

The ACRL Framework for Information Literacy for Higher Education - with its emphasis on self-reflective and lifelong learning and on conceptual understandings about information, research, and scholarship - has prompted many librarians to consider their teaching practices from fresh angles, as they explore their evolving instructional roles within and beyond the library classroom. The Framework’s vision of information literacy education as a shared responsibility of all educators suggests both opportunities and challenges for teaching librarians, as we expand pedagogical approaches and partnerships. This workshop supports librarians in engaging more deeply with the Framework and exploring ways that it may help to enrich their individual teaching practices, as well as their local instruction programs and institutions.

Program Description

Throughout this workshop participants will explore concepts and pedagogical approaches outlined in the Framework and their significance to their own instructional work. Attendees will apply their learning and reflection to creating instruction plans for their local contexts and considering possibilities for growing teaching partnerships. More specifically, participants will:

  • Recognize the overarching goals and the major components of the Framework and what theories influenced the document's creation.
  • Reflect on their personal perspectives on and experiences with the Framework and how these influence their engagement with the document.
  • Examine their unique institutional and instructional contexts and the possibilities and constraints these contexts present for their pedagogical work,
  • Apply principles of instructional design to develop instruction that is centered on the Frames and that fosters learning transfer and metacognition.
  • Explore the unique knowledge and experiences that librarians bring to teaching and learning and their implications for expanding librarians' instructional roles and partnerships.
  • Explore how the Framework can be used to foster dialogue and collaboration among educators.

Registration Information

The Registration fee for the Hudson Valley ACRL Framework Workshop is $100.00 per person, which includes:

  • The program and all accompanying materials
  • Continental breakfast, lunch, and an afternoon break

To complete your registration, please go to https://senylrc.regfox.com/acrl-framework

If you have any questions about the registration process, please contact Tessa Killian at SENYLRC (killian@senylrc.org)

Schedule

Time                                   Activity

---------------------------------------------------------------------------------

8:00-8:45am              Arrival & Registration

8:45-9:00am              Welcome & Workshop Overview

9:00-10:00am            Segment 1: Setting the Stage: Exploring Possibilities & Challenges

10-10:15am               Break

10:15-11:15am          Segment 2: Foundational Knowledge: Pedagogical Theories and Approaches

11:15am-12:15pm     Segment 3: Considering Institutional & Instructional Contexts

12:15-1:00pm            Lunch

1:00-3:45pm              Segment 4: Instructional Design with the Frames in Mind

3:45-4:00pm              Break

4:00-4:45pm              Segment 5: Building Collaborations

4:45-5:00pm              Final Reflections and Closing Remarks

Who Should Attend

Who Should Attend

This workshop is relevant to any librarian who supports teaching and learning, whether through direct instruction or through instructional programming or initiatives. While the workshop is most relevant to academic librarians, librarians working in other types of libraries and educators who are employed outside of a library will also benefit from engaging with the theoretical concepts and practical applications explored during this workshop.

Library Support Staff SIG

Library Support Staff SIG

A Special Interest Group for Regional Library Support Staff!

Registration Information

Date: Tuesday, September 19, 2017
Time: 9:30am-12:30pm
Location: Southeastern
Convener: Dawn Jardine, Red Hook Public Library

Register here: 

https://www.senylrc.org/LSSSIG

This event is free for all Southeastern members and affiliate members. (Members of members.) 

About the SIG

Register here

This is a meeting for support staff at academic and public libraries in the Southeastern Region to have an open conversation and to meet each other. The agenda and meeting topics are set by the SIG participants. We will be continuing the conversation we started at the last meeting, and discussion topics could include, and are not limited to:

  • Creating a networking opportunity for library staff that doesn't always have a chance to meet colleagues at other area libraries.
  • Facilitating a skill share so that library staff can learn about productivity tools, best practices and other things to help with their work.
  • Fostering a community to address on-the-job concerns and challenges with colleagues.
  • Updating each other on regional resource sharing.
  • How to address privacy concerns in the library.
  • Figuring out ways to bring better customer service ideals to our workplaces.
  • Sharing better ways to work with volunteers, students, and interns.
  • Trying to decide when and if to pursue further study in the field.
  • Advocating for more webinars, training, and regional classes as well as funding to attend them.

If you didn't make it last time, you are always welcome to join us this time! Notes from the previous meeting are on our SIG LibGuide here

Resource Sharing SIG

Resource Sharing SIG

A Special Interest Group for Resource Sharing Staff!

Registration Information

Date: Friday, October 13, 2017
Time: 1:00pm - 3:30pm
Location: Southeastern
Convener: Theresa Davis, Mount Saint Mary College

Register here: 

www.senylrc.org/ResourceSharingSIG

This event is free for all Southeastern members and affiliate members. (Members of members.) 

About the SIG

Register here

The Resource Sharing Special Interest Group (SIG) is a meeting for staff at Southeastern member organizations who do resource sharing for part or all of their job. Attendees from all organization types are welcome: academic, public, school, special, and hospital libraries. 

Topics of conversation can include, but are not limited to: Customer Service for Interlibrary Loan, ILL Policies, Lending A/V, problem-solving difficulties with ILL systems (WorldCat, Docline, Loansome Doc), SEAL, Buy or Borrow, etc. The meeting's convener will work with attendees to determine which topics are most of interest to the attendees, and will help to form breakout discussion groups as well as facilitate discussions with the full group. Any topics not covered at this meeting might come up at future SIG meetings. Additionally, topics worthy of deeper discussion might become topics of future professional development programs. 

We hope you can join us for this first meeting!

Catalogers SIG

Catalogers Special Interest Group

Meet up with other Southeastern member Catalogers at Southeastern!

Registration Information

Date: Friday, November 3, 2017
Time: 9:30am - 12:30pm
Location: Southeastern Conference Room
Facilitator: TBD

https://www.senylrc.org/Cataloging_SIG

Catalogers SIG

This meeting is for anyone who works in either cataloging or metadata for any part of their job. Catalogers from member libraries, systems, and other organizations meet to talk about their shared challenges and to help each other problem-solve. All levels of catalogers are encouraged to participate to share knowledge and network with colleagues.

You can view the details of the previous Cataloging SIG on our SIG Libguide here.

Reference SIG

Reference Special Interest Group

Meet up to talk reference with your colleagues!

Registration Information

Date: Wednesday, November 15, 2017
Time: 9:00am - 12:00pm
Location: Southeastern Conference Room
Facilitator: Beth Zambito, Newburgh Free Library

https://www.senylrc.org/ReferenceSIG

Reference SIG

This will be the first meeting of the Special Interest Group for Reference Librarians! The meeting is open to staff from all types: academic, public, hospital, special, etc. We will talk about the similarities and differences between different kinds of reference and get to the heart of the matter: best practices for getting patrons the materials they need. 

The discussion will be informal, and the agenda will be finalized by attendees based on what topics are of interest to the group. If you are new to Southeatern's SIG meetings or if you want to catch up, We have created a libguide so that you can view notes from previous SIG Meetings.

Registration is free for all members and affiliate members. (Members of members, and of other ESLN councils.) We hope you can join us!

Regional News

Southeastern Staff at the IDS Conference

On Thursday, July 27, Judy Fischetti and Zack Spalding shared the results of their work in updating SEAL with a presentation called "Building an ILL System: Filling in the Pieces." They spoke at the IDS Project Conference 2017 in Utica, NY.

You can see an abstract of their presentation on the conference website here.

Fall into Books

Wednesday, October 25. Details here

Held annually, Fall Into Books brings together school and public librarians from eight counties within the Hudson Valley. This collaborative event features book discussion sessions -- ranging from picture books to young adult, a keynote speaker covering a current library related topic, an author presentation and book signing and a beautifully catered lunch. This full day event has brought together school and public librarians for a day of literacy, discussion, networking and insight for more than 15 years.

NYLA 2017

Don't forget to register for NYLA's Annual Conference on November 8-11 in Saratoga Springs, NY. 

Many Southeastern staff and members will be there, and we look forward to seeing you there as well!

Library Discount Program for Internet Librarian

The Internet Librarian Conference will be held on October 23-25 in Monterey California. Southeastern members can receive discounted registration by using the Code "SEN17" or by following this link to the Conference Registration

Upstate New York Science Librarians Meeting

Call for Proposals...

Upstate New York Science Librarians​ Meeting

Friday, October 20th

Carlson Library, University of Rochester

Registration information is forthcoming. 

This year there are two options for presenting. 

Presentation: Throughout the day there will be several opportunities for presentations. Each presentation will be 15 minutes in length. 

Poster Session: We invite posters that explore the following six themes through the lens of science librarianship. The posters need not be reports of original research or an active research project, literature reviews are welcome.

• Trends in research in higher education

• Trends in R1 research libraries (beyond U.S. and Canada)

• Trends in education (teaching and learning)

• Trends in scholarly resources

• Trends in student success

• Trends in technology

For more ideas see presentations from previous years. https://nyscilib.wordpress.com/meeting-archive/

Please submit your abstract for either a Poster or a Presentation https://goo.gl/forms/07pKrQL5CbC9dIEh2 .

The deadline for proposals is September 15, 2017.

For more about New York State Science Librarians (UNYSCI) see https://nyscilib.wordpress.com/about-2/

Northeast Regional Digital Conference & CONTENTdm User Group Meeting

The Northeast Regional Digital Collections Conference (#NRDCC) will take place at the Best Western Inn and Conference Center in historic Kingston, NY on Wednesday, September 27, 2017.

The conference will provide opportunities for digital collections creators and curators in the region and beyond, to network, share best practices, participate in workshops, and learn from leaders in digital cultural heritage.

The conference is being organized by the Empire State Library Network. The conference will be held jointly with the 2017 CONTENTdm Users Group Meeting, sponsored by OCLC, on Thursday, September 28, 2017. The CONTENTdm meeting will include a discussion of migrating from self-hosted CONTENTdm sites, a CONTENTdm product update, and presentations from CONTENTdm users.

Register here - Registration Closes on September 15!

Webinar: Opioid Crisis Town Hall

Tuesday, September 12, 2:00pm - 3:00pm Registration for this webinar is here

Over two million people in the US are estimated to be dependent on prescription opioids or heroin. A sharp rise in drug overdoses has made it the leading cause of death among Americans under 50. This epidemic is happening in all regions of the country, in communities of all sizes, without discrimination for age, ethnicity, or income. As library staff see this crisis impacting their own communities, their urgent question arises: How do we respond?

Join us for a virtual town hall, where representatives from libraries and other community organizations will describe their local efforts and who they’re collaborating with. We also want to hear from you: We’ll ask audience participants to describe the informational, structural, financial and emotional support that library staff and community members need to withstand and address this alarming epidemic. The insights gleaned from this town hall will be shared to inform plans for future efforts.

This event is jointly organized by WebJunction and Public Library Association.

Banned Books Symposium

In partnership with Mount Saint Mary College, Dutchess, Orange/Ulster, Sullivan, and Ulster School Library Systems, a Banned Books Symposium will be taking place on March 10, 2018 on the campus of Mount Saint Mary College in Newburgh, NY. This half-day conference will feature presentations in all capacities of banned and challenged books. If you are interested in presenting at this conference, please use the guidelines below to send in your submission. Sessions will be formatted in 45-minute blocks and may be made here.

Topic suggestions include, but are not limited to the following:  

  •   K-12 classroom teacher or school librarian experience with a book challenge
  •   Using challenged/banned books in the classroom
  •   Policies and procedures when a book is challenged
  •   Personal experiences with books being challenged/banned
  •   Programs surrounding banned books
  •   Other relevant topics

We look forward to your proposals!

Note: Presentation proposals accepted until October 13, 2017.  Accepted proposals will receive notification by November 20, 2017. Questions regarding the proposals may be directed towards Jen Park at jen.park@msmc.edu

Employment Opportunities on the SENYLRC Job Board

We frequently post jobs that are open in the region. If you haven't visited lately, check out the Employment Page on our website. And if you know of an open position from Intern to Director, please email it to us at jobposting@senylrc.org, and we will be happy to post it for you!

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Credits

Southeastern News is a group effort of input from Southeastern's staff and is edited by Carolyn Bennett Glauda, Member Services Librarian for Education and Outreach.

Got news to share with the members? Email carolyn@senylrc.org at any time. New hires, retirements, projects, we want to hear from you!

Southeastern NY Library Resources Council
21 South Elting Corners Road | Highland, NY 12528
Phone: (845) 883-9065
www.senylrc.org