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Emergency Preparedness Resources for Libraries: Novel Coronavirus (COVID-19)

For Libraries: Respond to & Reduce Risk from Novel Coronavirus (COVID-19)

These resources are intended for New York libraries and their patrons to learn about and take appropriate actions to minimize their riExample of Map Tracking Global Cases of COVID-19 sk from the Novel Coronavirus (COVID-19). Bookmark this page and check these resources daily, or more often. Page last Updated: 5 June 2020; page created 6 March 2020.

- This page will be updated daily or as needed. The state and local response to COVID-19 changes quickly.
- Most of these resources are free.

- If you need to request a medical article via inter-library loan and there is a lending charge, New York State will cover the charge through the Medical Information Services Program (MISP). Complete this form to make a request.
- These resources are organized for libraries and their patrons in the eight counties served by Southeastern New York Library Resources Council (Rockland, Orange, Ulster, Sullivan, Greene, Columbia, Dutchess, Putnam), but they could be used by other libraries.
- The page for hospital libraries links to resources written for doctors, nurses, and other front-line healthcare workers, but anyone c
an read them.
Contact the site administrator to suggest a resource: Sarah Holsted

Check these sites 2-3 times each day
- Reopening New York AND the Regional Monitoring Dashboard
- New York State Department of Health
- NYC Dept. of Health & Mental Hygiene
- Visual Real-time Tracking of COVID-19 from Johns Hopkins CSSE

- Library-related COVID-19 executive orders from Governor Andrew Cuomo compiled by the New York Library Association, updated as needed
- Mid-Hudson Library system (MHLS)
MHLS Phased Reopening Plan Template 2020.05.15 [Word]

List of MHLS library closures and MHLS COVID-19 page.
- Ramapo-Catskill Library system (RCLS)
RCLS Reopening Guide

List of RCLS library closures in response to COVID-19
- North Country Library System Reopening Guide (NY); excellent resource
- New York Public Library Systems' Reopening Plans, Regents Advisory Council on Libraries (RAC); list updated as plans posted, becoming comprehensive, includes MHLS and RCLS

- REALM Project: Reopening Archives, Libraries, and Museums (REALM) Information Hub: A COVID-19 Research Project

For all New Yorkers:

  • HEALTH ADVISORY: Pediatric Multi-system Inflammatory Syndrome (PMIS) Potentially Associated with COVID-19 in Children, NYS DOH, 6 May 2020

  • Executive order 202.17 and 202.18 requires all people in New York to wear masks or face coverings in public, including when taking public or private transportation or riding in for-hire vehicles.

  • Executive Order 202.16 directs employers to provide essential workers with masks free of charge to wear when interacting with the public.
  • Call the NYS COVID-19 Hotline: 1-888-364-3065

For front-line library staff

Information to share with the public is on this page.

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Resource sharing

Check these links for closings and shifts in policies or procedures. Updates are also available on the ILL Libguide. maintained by Kelsey Milner.
- This spreadsheet is tracking the changes in ILL services for academic libraries across the country
- These publishers (as of 16 March 2020) have made articles relating to Covid-19 free of charge to users.

Finding updates to inter-library loan

  •  Listservs:
    ILL-L, a general list managed by OCLC
    DOCLINE-L for any DOCLINE users
    Workflowtoolkit-l which has great information for libraries using ILLiad
    More list servs related to inter-library loan are available here.
  • Facebook group: There is a facebook group specifically for inter-library loan staff that anyone can join. Info from vendors, helpful resources, community and levity.
  • Vendor mailing lists or view their social media. 

Vendor-Specific: Workflows, Policies & Planning, How-to

Atlas Systems - Managing ILLiad workflows during the Coronavirus (17 March 2020)
Topics / how-to's on customer notifications, web alerts, and bulk processing in-progress requests.
OCLC - "Covid-19 and OCLC Services" (17 March 2020)
Recommended actions for libraries to consider as they close or go remote. Includes suggestions for Worldshare ILL, Tipasa, and ILLiad.
OCLC - Create and edit copy or loan policies using the OCLC Policies Directory, (7 Feb 2020)
It is important for libraries to update their lending policies as they close or modify their services
DOCLINE - No Print Access? No Problem! Use "Fill from Format"! (18 March 2020)
How to limit ILL requests to lenders who have electronic versions of journals (eliminates print requests)

NY State COVID-19 Updates

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For library directors, operations managers

Safety in the Workplace: Libraries

How long does SARS-CoV2 (the coronavirus) live on surfaces?
- How Long Does the Coronavirus Live on Different Surfaces? Healthline (with references)
- Infographic: How long does COVID-19 live on surfaces? The University of Alabama at Birmingham
- Kampf, D. Todt, S. Pfaender, and E. Steinmann. Persistence of coronaviruses on inanimate surfaces and their inactivation with biocidal agents, Journal of Hospital Infection 104 (2020) 246-251.
- Neeltje van Doremalen, Dylan H. Morris, Myndi G. Holbrook, et. al., Letter to the Editor, “Aerosol and Surface Stability of SARS-CoV-2 as Compared with SARS-CoV-1,” The New England Journal of Medicine. March 17, 2020. DOI: 10.1056/NEJMc2004973

What can library staff do to safely handle materials that will circulate (books, DVDs)?
- Mitigating COVID-19 When Managing Paper-Based, Circulating, and Other Types of Collections, presentation by CDC scientists for IMLS on 30 March 2020; page contains recording, transcript, list of resources mentioned
- Handling Materials during COVID-19, Maryland State Library Resource Center, Enoch Pratt Free Library, [PDF], updated 03.27.2020
- Disinfecting Books and Other Collections, Northeast Document Conservation Center, last updated 26 March 2020
- Covid-19 Basics: Disinfecting Cultural Resources, National Center for Preservation Technology and Training, transcript and video, 25 March 2020

What can library staff do to establish and maintain a safe and healthy work area?
- Reopening: Guidance for General Office Settings, American Industrial Hygiene Association, version 2, 6 May 2020

What should libraries do to keep public-use areas of the library safe and healthy?
- Cleaning and Disinfection FAQs, CDC
- Cleaning and Disinfection for Community Facilities, CDC
- List N: Disinfectants for Use Against SARS-CoV-2, EPA, updates regularly
- COVID-19 Surface Cleaning and Disinfection, Water Quality & Health Council, downloadable posters

What should library staff do to maintain their health and safety?
- Managing Stress and Anxiety, CDC
- Infographic: How to Safely Wear and Take Off a Cloth Face Covering, CDC
- Infographic: Understanding the Difference between Surgical Masks and N95 Respirators, CDC

Planning for the Future
- Part 1: The Future of the COVID-19 Pandemic: Lessons Learned from Pandemic Influenza, Moore, KA, Lipsitch, M, Barry, JM, Osterholm, MT. COVID-19: The CIDRAP Viewpoint, April 30th, 2020.
- The Risks - Know Them - Avoid Them, blog post, Professor Erin Bromage, 6 May 2020
- Pandemic Resources for Academic Libraries: Preparing to Reopen, libguide from ACRL

Planning for Re-opening - Guidelines for Libraries: List of Lists

- New Jersey State Library
- Elon University
- Texas Department of State Health Services
- Massachusetts Library System
- COVID-19 and the Global Library Field: Re-opening, IFLA

Resources on Planning for Pandemics or Disasters & Library Closing

Pandemic Preparedness from the American Library Association
Includes list of library policies that should be reviewed / revised.

Library-related COVID-19 executive orders from Governor Andrew Cuomo compiled by the New York Library Association, updated as needed

Extended Library Closing Strategies from MHLS (17 March 2020)

Public Health Emergencies from COSTEP MA (Coordinated Statewide Emergency Preparedness

Libraries Respond to COVID-19: Keeping Your Hours Current in Online Searches from WebJunction, 18 March 2020

Getting Your Workplace Ready for COVID-19 from the World Health Organization
Five-pages, describes how businesses and employers can play a role in stopping the spread of COVID-19 (novel coronavirus). It lists simple ways to prevent the spread of COVID-19 in the workplace; things to consider when employers and employees travel; and getting a business ready in case COVID-19 arrives in the community.

A Disaster Plan for Libraries and Archives from Amigos Library Services
Eight pages, from the perspective of natural disaster planning, but useful to assign responsibilities and gather contact information in one place.

Novel Coronavirus Fact Sheets from the CDC; One-page, printable

ARCHIVED - Libraries and COVID-19: Managing Strategies and Stress Friday, March 20, 2020

Legal & Policy

Questions from libraries to lawyers about the impact of novel coronavirus on all aspects of library operations. Jurisdiction is New York State unless otherwise noted. Many thanks to colleagues (WNYLRC, MHLS) around the state who have shared their Q&A's.

How can my library meet the requirements of the NYS Open Meeting Law? (13 March 2020

What language should a library use for a disclaimer about resources they are providing about novel coronavirus? (17 March 2020

Can libraries, using public money, pay part-time staff if they are either forced to close due to the COVID-19 or if the employee is forced to self-quarantine? (16 March 2020)

What are the implications and responsibility for a library if a person diagnosed with COVID-19 is know to have visited the library? (19 March 2020

UPDATED COVID-19 Emergency Legal Preparedness Primer from Network for Public Health Law
See slide 19: Constitutionality of Selected, Potential COVID Emergency Responses, 13 March 2020

New! Pandemic policies from MHLS, samples provided by members, 19 March 2020

Messaging around novel coronavirus

Examples of library communications about coronavirus (COVID-19) to their communities

Southeastern NY Library Resources Council
21 South Elting Corners Road | Highland, NY 12528
Phone: (845) 883-9065