The spreadsheet started as a group of post-its that were unorganized.
Funding through grants, initiatives, and saving money from other ventures. Having a supportive board is helpful when presenting a capital plan.
We created the spreadsheet over time and adjust it as new things come up.
Having data about when your last maintenance and upgrades took place will help to make the case for when it needs to be done and paid for.
Asking staff to take responsibility for things outside of their regular role can be a liability and/or asking too much of staff.