Southeastern NY Library Resources Council sponsors an array of Special Interest Groups (SIGs) where members can join with others in the library community to exchange ideas and keep themselves informed about their professional specialties.
Special Interest Groups play a vital role in Southeastern's networking and professional development programs. We thank our conveners for volunteering their services and invite you to consult the resources included in this guide as you plan to participate in a meeting.
Since March 2020, all of our SIGs have been held via Zoom. When the time comes that vaccination rates are high and infection rates are low, we will include in-person meetings in the mix again.
The intended audience for our SIGs are library workers in the Southeastern NY Library Resources Council service area. (The eight-county area of Columbia, Greene, Ulster, Dutchess, Orange, Sullivan, Putnam and Rockland, NY.) All in this region are considered members or affiliate members. If you are from outside this region, you are welcome to join us. We appreciate the perspective that you might bring to our region, and hope that you understand that our conversation's focus may be on the Hudson Valley as we think globally and act locally.
Active SIGs and ongoing include:
One-off and dormant SIGs include:
How can Members participate?
Members are welcome to attend any of the SIG meetings that they find relevant to their work responsibilities or interests. Meetings are designed to be interactive, where members actively participate in the agenda and outcomes of the meeting.
Interested in convening a meeting?
SIGs are a vital part of Southeastern’s community, and we value the perspective they bring to our programming. This is an opportunity to lead your colleagues in a discussion on your area of expertise, or even a topic you want to explore in more depth. Each SIG is convened by a volunteer from the community or by a Southeastern staff member.
What do Conveners do?
SIG Conveners (and co-conveners) plan meetings for their SIG interest. They arrange topics, speakers, and dates for SIG events through correspondence with Southeastern. Conveners could also set-up tours for their groups, as well as in-person social events.
Communication for SIGs
We welcome ideas for new SIGS, and will include those in this LibGuide. Please contact Carolyn Bennett Glauda to make plans.
● Each SIG topic meets on a regular basis, between 2-6 times a year. Meetings are at Southeastern, off-site, or via Zoom.
● Conveners are responsible for the meeting programming and we will assist with promotion.
● Available equipment for standard SIG meetings in the Southeastern conference room includes podium, smart board, and flip board.
How to Convene and Schedule a SIG:
● Contact Carolyn to secure a meeting date and time about 2 months in advance
● Let Carolyn know where you want the meeting to take place.
● Send meeting description to Carolyn when available.
Feel free to consult the resources included on this LibGuide for any additional questions you may have. You can also contact Carolyn Bennett Glauda: firstname.lastname@example.org
Check here to see what dates are available for meeting @SENYLRC!
A few guidelines for facilitating a meeting. These work well for large and small group discussions alike, and feel free to amend them to your needs.
Before you meet:
During the meeting:
After the meeting:
Your mission, should you choose to accept it, is to ensure that each and every participant got what they needed from your meeting. Continually working in this model will foster participation and make your meeting a definite go-to when your next date rolls around.
Unconference / Small Group Discussion
The Council has seen great success in convening a meetings where participants Identify topics that are of immediate interest. For example, the Regional ILL Committee has hosted several Unconfdrences on a variety of topics. The format of a Unconference may also be convened with a vote for the top three or four topics and participants select the group they'd like to join. Each group assigns a note-taker so that ideas can be shared with the larger group as a wrap-up.
Members of ghe group convene to share experiences and ideas to improve their understanding and use of a particular product or service. The council regularly holds HRVH User Group meetings for members who participate in the HRVH service.
Lightning talks are a productive way of sharing information and ideas on discreet projects going on in the industry. Lightning talks can be solicited in advance of the meeting - or they can be seeded by meeting conveners. Slides should be accumulated and passed along to your contact at SENYLRC so they can be set up in the conference room before the meeting.
Long form presentations
SIG meetings can also be comprised of longer presentations (ca. 20 minutes followed by Q & A) from group members. It is helpful to identify and recruit speakers with projects that are helpful to your SIG in advance of the meeting, but a call for participation works too. Slides should be gathered and passed along to your contact at SENYLRC so they can be set up before the meeting.
Presentations from industry experts are always welcome. If you know someone with good information to share with SIG members, feel free to invite them to speak.
Hear multiple perspectives at once with a pre-selected group of voices from the industry. Panel discussion can include presentations from panel members prior to questions posed by a moderator. A panel should include between two and four speakers in addition to the moderator.
Large group discussions are a viable meeting option too. Provide a clear discussion topic and prepare lots of questions to foster conversation.
Meet about an article or book of shared interest. Preparing questions for discussion in advance of a meeting is quite helpful as well.
If your group is working on building a resource or tool or a document of some kind, meet here at SENYLRC and make progress as a group.
Get together and co-edit a valuable, open resource - like your LibGuide, or a few Wikipedia pages!