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Special Interest Group Meeting Notes: Facilities Management 06/29/2022

Notes from the most recent meetings of special interest groups at Southeastern

Notes

Trending issues

New equipment - new problems. 

 

Because of bonding, audits, etc., everything has to be done by the books. You can’t just have anyone unless they have insurance & workers comp for even small jobs.

(Vendors can go online and get a worker’s comp exemption (if you are a single employee) but the onus is on the vendor to get that.)

 

Relationships and building them help to get a track record of people to help. 

 

Libraries with elevators need their own support group. The elevators are proprietary: they have to be serviced by the specific elevator company. 

 

Part-time facilities person for one of the public libraries works about 6 hours a week at 6am & on weekends. They came from an ad online. Having a good handyperson is one of the most helpful resources. 

 

Security attendant - in Civil Service that person can do some maintenance. There’s also a title for “cleaner” that is a non-competative position. 

Questions:

How to find contractors? 

What do you do when you don’t find anyone at all to help with the issues? 

Can you get volunteers to help with building issues? [An Eagle Scout has to approach you with a plan, you can’t reach out to them with a request.]

There’s not enough need for a full-time custodian, but could libraries share a person amongst themselves? 

Per regular heat & cooling checks: How do you know that HVAC people are doing what they are supposed to be doing? 

Resources

Facilities Template: 

This is designed to be understood by anyone in the building who might need the access at any time. 

https://docs.google.com/spreadsheets/d/15wyamQ6vhDikN4a4z7HnUexQUmXlaVc_28COcL-rCXA/edit?usp=sharing 

Having pictures to illustrate where things are is helpful.

Southeastern NY Library Resources Council
21 South Elting Corners Road | Highland, NY 12528
Phone: (845) 883-9065
www.senylrc.org