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Special Interest Group Archive: Academic Directors 1/11/2019

These are the notes from meetings dating back to 2015.


The academic library directors met on Friday, January 11, 2018. The following notes are from the meeting.

Notes Part 1

The topic of discussion at the meeting was staff retreats. The discussion was organized around the 7Ps Framework.

The 7Ps Framework outlines the fundamental considerations when planning any meeting:

  • Purpose
  • Product
  • Process
  • People
  • Pitfalls
  • Preparation
  • Practical


We started the discussion by listing questions about staff retreats:

  • Why a retreat
  • Level of need at your library
  • How to assess a retreat and get feedback
  • How to set an agenda
  • How to ensure participation
  • How to get the right people involved
  • Lines of communication
  • Are people comfortable speaking at a retreat


What is the purpose of the retreat (WHY are we having it?)

  • Focus efforts of staff
  • Changes
  • Buy-in from staff
  • Get people to talk together face to face
  • Shared experience
  • Staff communication
  • Community experiences
  • Social events are also important for staff and staff interactions



Notes Part 2

Challenges that can be addressed at retreats:
  • How to get people to agree (For example, changes to reference)
  • Movement toward something new
  • Conflict may occur
  • Find a way to move forward
  • Maybe just discusses at a retreat not necessary come up with all the answers
  • A good topic will guarantee discussion


Process: Setting the agenda

  • Planning is essential
  • Who trust among the group
  • How to have a group process to set the agenda that 's positive
  • Look back a previously discussed areas to determine what is important
  • Activities
    • small group brainstorming
    • Dot exercise
    • idea board with post-it notes
    • SWOT 
    • Digital SWOT using tools like Poll Everywhere can be used to quickly gather data that people can use to respond to immediately
    • All voices are heard


Topics for discussion at a retreat:

  • Webpages
  • Reserves
  • Reference collections
  • Cataloging
  • Strangest planning
  • Library self-study


Possible topics for future SIG meetings:

  • HR library relationships
  • Professional development for staff




Southeastern NY Library Resources Council
21 South Elting Corners Road | Highland, NY 12528
Phone: (845) 883-9065