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Special Interest Group Archive: Archives SIG 9/15/2020

These are the notes from meetings dating back to 2015.

9/15/2020

The Archives SIG was held on Tuesday, September 15, 2020 via Zoom.

Meeting Notes

How is everyone managing? What is your organization working on?  

 

  • Working on new exhibits & scanning. 
  • Learning how to work with a new virtual environment -- providing scans of materials long-distance. 
  • Library is at half-capacity ; some tents are available to teach outside. This can be a challenge for professors who need more technology. 
  • Libraries have 103 virtual hours. 
  • Newburgh: created an imovie on the 1918 pandemic. 
  • Vassar: opened the library at half-capacity. A lot of tents around campus - very reminiscent of the 1918 photos. There is some recording equipment inside the tents, and they have laptops available. 
  • Finished designing and publishing an exhibit on suffrage. https://vclibrary.vassarspaces.net/votes-for-women/ 
  • Hopefully starting to open up the library to in-person appointments. 
  • Everyone is doing the best they can! 

Are students behaving?

 

Are you working at home or following a hybrid model?

 

  • With virtual reference, there have been more questions. Some of these have been from individuals outside of the library community. 
  • With the online chat, they can make a ticket which can be followed up on. A half an hour to an hour can be spent on reference questions. 
  • Keep some things in FAQ and in files so they can be referenced regularly. 
  • There is usually an assumption that everything is digitized and able to be sent right away. However, there are a lot of things that haven’t been digitized yet. ‘

Academic libraries: are you serving the general public?

 

  • Vassar: not open to the public at this time. 
  • Have different phases of re-opening; not sure when the college will move to having guests. 
  • Ordered a camera to stream for teaching: Logitech C90 Pro Webcam Model 960-000764

EmpireADC update: 

 

  • Have been working on creating a statewide finding aid project. It would aggregate finding aids from across the state. 
  • This can be challenging as there is no pre-existing software to provide the needed functionality. 
  • Have been working on a new front end for the service, which will launch this fall.
  • Working on creating a form tool so libraries can create finding aids without having to know/encode EAD.
  • It can also harvest EAD finding aids from institutions that can produce them.
  • Form tool only requires 12 pieces of information and then you can attach pdf finding aids. The form tool is helpful because small institutions or non-specialists would be able to input information. 

How do people publish their finding aids locally?

 

  • Some EAD producing orgs, don't have indexing/display systems so they convert their EAD to HTML pages.
  • ArcLite is an open-source technology designed to read EAD. 
  • Some publish PDFs on their websites.
  • Working on getting EmpireADC to harvest directly from ArchivesSpace. 
  • Implementing ArchivesSpace is a challenge especially if you need to migrate existing EAD/finding aids into the system.

Next meeting: Tuesday November 17th at 2 pm 

 

Southeastern NY Library Resources Council
21 South Elting Corners Road | Highland, NY 12528
Phone: (845) 883-9065
www.senylrc.org